What Personally Identifiable Information (PII) we collect
EmergencySupport collects and stores PII when you register a new account in EmergencySupport Support Ticketing System by submitting us a request. By definition, Personally Identifiable Information is any information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context.
When registering an account in EmergencySupport Support Ticketing System and during your use thereof, EmergencySupport collects and stores the following information for the sole purpose of setting up and maintaining your account in Emergencysupport Support Ticketing System (the “Purpose”):
Your IP address
Your company name
Your phone number
Your server IP addresses
EmergencySupport does not forward any PII (especially email addresses) to third parties without your express permission, unless bindingly and mandatorily required by the applicable laws or prosecution authorities.
What information is collected automatically?
EmergencySupport collects and stores information about how and when you use the EmergencySupport Technical Support Ticketing System, Phone and Chat service, such as login times, interaction transcripts, call recordings and server access details.
If the request is in any form created on behalf of your end-users (here and after – “Customers”) you confirm that this policy is conveyed and confirmed by them.
To comply with GDPR terms, EmergencySupport does not allow utilizing Carbon Copy field (CC) on support webform as its required have explicit consent from any person to provide his/her personal data to EmergencySupport.
A cookie is a piece of data stored on your computer, tied to information about you. EmergencySupport may use all kinds of cookies. This may either include cookies which terminate and the erase once you close your browser or log out or cookies stored on your computer for an extended timeframe.
Cookies used on the EmergencySupport Support Ticketing System or Livechat websites do not contain personally identifiable information (PII).
You can block cookies in your web browser’s preferences, though this might disable certain features that you may find convenient.
How we use your personal data
EmergencySupport may use your information as follows:
To identify you, provide you technical support services. The EmergencySupport Support Ticketing Systemrequires user identification to keep track of your incidents created with support. We may also send you notifications regarding the course of investigation, and new updates in overall case progress.
To improve quality of our services. We may invite you to participate in a survey to get yourfeedback about our technical support services. Such surveys are typically conducted throughout the case processing and after the issue is solved. Additionally, we may use your information (both PII and automatically collected activity data) for internal analysis of EmergencySupport Technical Support Services.
To handle requests for 3rdparty components integrated with EmergencySupport. We may create internalrequests to the developers of 3rdparty components that are working in collaboration with us. Such 3rdparty components are Kolab, Acronis, Yola and DigiCert (Symantec). List of 3rdparty is subjected to change.
Sharing of information with support tools
In order for EmergencySupport to execute its business processes in a convenient and optimal manner, it may be necessary for certain data to be processed by trusted support tools enclosed but not limited to ones below:
ZenDesk–major support ticketing system that holds the information of the requests;
LiveChat–chat handling system that allows to establish real-time communication
These support tools may send email or conduct other activities on behalf of EmergencySupport. However, EmergencySupport only shares such information needed to serve the specific purpose for which these tools were engaged. EmergencySupport ensures that these tools are under similar obligations to maintain confidentiality as EmergencySupport’s own employees are and that they will handle your information in the way and to the extend as EmergencySupport itself is permitted to. EmergencySupport does not allow them to use your information for any unauthorized purposes.
Information access & update
You may access and update your account information anytime, to change, correct or delete your name, e-mail, or company name, by logging into the EmergencySupport Support Ticketing System and opening your account properties.
Information retention & termination
EmergencySupport only maintains your PII for as long as it is required to provide the requested technical support services.
EmergencySupport will retain your user account and PII associated with it for as long as any of the following conditions apply:
Your account has been actively used during the past 36 months.
When your PII is no longer needed to serve the purpose of its collection, EmergencySupport periodically removes the data by terminating the user account and wiping out PII associated with it.
If you wish to terminate your account immediately, you may send us a termination request from the email address associated with your EmergencySupport Support Ticketing System account. The same shall apply if you would like to transfer the information shared with Plesk to 3rdparty.
Cross-border disclosure of data
EmergencySupport will only disclose your information abroad if it is necessary for the intended purpose. All recipients of information are asked to agree by contract that they will observe the then-current internationally-accepted data protection regulations. In general, it is EmergencySupport’s primary data-protection goal to limit cross-border exchange of information (especially from Europe to the USA) to its absolute required minimum. If the information that you share with EmergencySupport contains PII of individuals from the European Economic Area (“EEA”), you agree that you have the legal authority to transfer the PII to EmergencySupport, including the transfer to countries where the privacy protections and rights of authorities to access personal data may not be equivalent to those in the EEA.
If you do not agree with the updated terms, you may request account termination as specified above.